Medical documentation and its sharing

Provision of medical records is granted to

1. A patient upon presentation of an identity document;

2. The patient's statutory representative upon presentation of an appropriate document: parents, until the child turns 18, upon showing their identity document and child's birth certificate,

guardians appointed by the court, upon presentation of an identity document and a relevant decision (caring for minors, caring for the disabled or incapacitated, probation officer, etc.);

3. The person authorized by the patient in the medical history or in a written authorization signed by the authorizing person;

4. After the patient's death - a person authorized by the patient during his lifetime or a person who was their legal representative at the time of the patient's death, and a relative, unless another close person objects to disclosure or the patient objected to it during his lifetime (the dispute is settled by the court).

Forms of sharing medical records

1) Available for viewing, including databases in the field of health protection, on site at the Hospital in the presence of an employee of the Care Coordination Department or the attending physician or a physician of the appropriate specialty. The patient is allowed to take notes or photos;

2) By making excerpts of discharge documents, copies of paper records and printouts of electronic medical records or copies of test results on electronic media;

3) By issuing the original at the patient's request, to a person authorized by the patient and authorized public authorities, against acknowledgment of receipt and subject to return after use, and also if the delay in its release could endanger the patient's life or health;

4) By sending the documentation to the patient by e-mail after submitting the appropriate authorization.

1) Available for viewing, including databases in the field of health protection, on site at the Hospital in the presence of an employee of the Care Coordination Department or the attending physician or a physician of the appropriate specialty. The patient is allowed to take notes or photos;

2) By making excerpts of discharge documents, copies of paper records and printouts of electronic medical records or copies of test results on electronic media;

3) By issuing the original at the patient's request, to a person authorized by the patient and authorized public authorities, against acknowledgment of receipt and subject to return after use, and also if the delay in its release could endanger the patient's life or health;

4) By sending the documentation to the patient by e-mail after submitting the appropriate authorization.

Information on the provision of documentation, tel. (67) 2106408 or (67) 2106660.

Applications for medical documentation may be submitted in person on working days from Monday to Friday:

at the hospital office from 7:30 do 15:00 (high ground floor, in building D)

in the Care Coordination Department (room D3, D2-high ground floor in building D) from 7:30 to 15:00

in Registration for Hospital Specialist Clinics (high ground floor in building D) during the registration hours (Monday-Thursday from 7:30 to 19:00, Friday from 7:30 to 15:00)

by e-mail in electronic form: sekretariat@szpital.pila.pl or dko@szpital.pila.pl

by traditional mail to the address Szpital Specjalistyczny ul. Rydygiera 1; 64-920 Piła

Information on the provision of documentation, tel. (67) 2106408 or (67) 2106660.

Application for access to medical documentation - APPLICATION FORM to download- 

Authorization - AUTHORIZATION FORM to download

The documentation is made available without undue delay:

in the Care Coordination Department (room D3, D2-high ground floor in building D) from 7:30 to 14:00

in the Registration for Hospital Specialist Clinics (high ground floor in building D), on working days from Monday to Thursday from 7:30 to 19:00 and on Friday from 7:30 to 15:00

The Hospital does not charge a fee for providing medical documentation to the patient, to the extent required, for the first time in the form of extracts, excerpts, copies and data carriers such as CDs, DVDs. The issue of another copy of the same documentation is payable. The basis for the calculation of the fee is the amount of the average salary in the previous quarter, published every 3 months by the president of the Central Statistical Office (the new rates apply from the month following publication). The maximum amount of fees for:

one page of the statement or duplicate - cannot exceed 0.002 of the average salary;

one page of the copy - cannot exceed 0.00007 of the average salary;

a copy on an electronic data carrier (if the documentation is kept in electronic form) - cannot exceed 0.0004 of the average salary.